Effective Date: January 7, 2026
Last Updated: January 7, 2026
1. Introduction
WareStat (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website www.warestat.com (the “Site”) and use our desktop software application (the “Software”).
By accessing or using our Site, you agree to this Privacy Policy. If you do not agree with the terms of this Privacy Policy, please do not access the Site.
2. Information We Collect
2.1 Website Information
When you visit our website, we may collect:
- Personal Data: Name, email address, and any other information you voluntarily provide through contact forms or newsletter subscriptions
- Usage Data: IP address, browser type, operating system, pages visited, time spent on pages, and other diagnostic data
- Cookies and Tracking Technologies: Data collected through cookies, web beacons, and similar technologies (see Section 6)
2.2 Software Application Data
Important: The WareStat desktop application stores all business data (customers, products, orders, invoices, suppliers, inventory) locally on your computer using an SQLite database. We do not collect, access, transmit, or store any of your business data on our servers.
The Software does not require an internet connection and does not send your data to external servers or third parties.
3. How We Use Your Information
We use the information collected from the website to:
- Respond to your inquiries and provide customer support
- Send you newsletters, updates, and promotional materials (with your consent)
- Improve our website and software through analytics
- Comply with legal obligations and enforce our terms
- Detect, prevent, and address technical issues or fraudulent activity
We do not use, access, or process any data stored in your local WareStat application database.
4. Legal Basis for Processing (GDPR)
For users in the European Union and Italy, our legal basis for processing personal data includes:
- Consent: When you provide explicit consent (e.g., newsletter subscriptions)
- Contractual Necessity: To provide support and services you request
- Legitimate Interests: To improve our services, prevent fraud, and ensure security
- Legal Obligations: To comply with applicable laws and regulations
5. Data Sharing and Disclosure
We do not sell, trade, or rent your personal information to third parties.
We may share your information only in the following circumstances:
- Service Providers: With trusted third-party service providers who assist in website operations (e.g., hosting, email services, analytics) under strict confidentiality agreements
- Legal Requirements: When required by law, court order, or government regulation
- Business Transfers: In connection with a merger, acquisition, or sale of assets (users will be notified)
- Protection of Rights: To protect our rights, property, safety, or that of our users
Your business data stored locally in the WareStat application is never shared with us or any third parties.
6. Cookies and Tracking Technologies
Our website uses cookies and similar tracking technologies to enhance user experience.
Types of Cookies We Use:
- Essential Cookies: Necessary for website functionality
- Analytics Cookies: To understand how visitors use our site (e.g., Google Analytics)
- Functional Cookies: To remember your preferences and settings
Your Cookie Choices:
You can control cookies through your browser settings. Disabling cookies may limit website functionality.
For more information about cookies, visit www.allaboutcookies.org.
7. Data Security
We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction.
However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.
Your WareStat application data is stored locally on your device. You are responsible for securing your computer and creating regular backups using the built-in backup feature.
8. Data Retention
We retain personal data collected through the website only as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law.
- Contact inquiries: Retained for up to 2 years
- Newsletter subscriptions: Until you unsubscribe
- Analytics data: Anonymized and retained for up to 26 months
Data stored in your local WareStat application remains on your computer indefinitely until you delete it.
9. Your Rights (GDPR and Data Protection)
If you are located in the European Union, Italy, or jurisdictions with similar data protection laws, you have the following rights:
- Right to Access: Request a copy of your personal data
- Right to Rectification: Correct inaccurate or incomplete data
- Right to Erasure: Request deletion of your personal data (“right to be forgotten”)
- Right to Restriction: Limit how we use your data
- Right to Data Portability: Receive your data in a structured, machine-readable format
- Right to Object: Object to processing based on legitimate interests
- Right to Withdraw Consent: Withdraw consent at any time (without affecting prior processing)
- Right to Lodge a Complaint: File a complaint with your local data protection authority
To exercise these rights, contact us at info@warestat.com.
10. International Data Transfers
If you access our website from outside [your country], your information may be transferred to, stored, and processed in [your country] or other countries where our service providers operate.
We ensure adequate safeguards are in place for international transfers, including Standard Contractual Clauses approved by the European Commission.
11. Children’s Privacy
Our website and software are not intended for individuals under the age of 16. We do not knowingly collect personal information from children. If you believe we have collected data from a child, please contact us immediately.
12. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites. We encourage you to review their privacy policies before providing any information.
13. California Privacy Rights (CCPA)
If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):
- Right to know what personal information is collected, used, shared, or sold
- Right to delete personal information
- Right to opt-out of the sale of personal information (we do not sell personal information)
- Right to non-discrimination for exercising your rights
To exercise these rights, contact us at [your-email@warestat.com].
14. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated “Last Updated” date. Continued use of the Site after changes constitutes acceptance of the revised policy.
For material changes, we will provide prominent notice or obtain consent where required by law.
15. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy, please contact us:
WareStat
Email: info@warestat.com
Website:ย www.warestat.com
Address: [Your Company Address]
16. Consent
By using our website, you hereby consent to our Privacy Policy and agree to its terms.