Hardware Setup
- Connect USB barcode scanner to computer
- No software installation needed (works as keyboard input)
- Test scanner: open any text editor, scan a barcode → numbers should appear
Product Configuration
- Use the Code field to store barcode numbers
- Supported formats: EAN-13, UPC, Code 128, QR codes
- Alternative: use Alternative SKU field for secondary barcodes
- Format: enter barcode digits exactly as printed (e.g., “8001234567890”)
Daily Operations
Searching Products:
- Click in Products panel search field
- Scan product barcode
- Press Enter → product appears in results
Creating Orders/Invoices:
- Open New Order or New Invoice dialog
- Click “Add Product” button
- In product selection dialog, click search field
- Scan barcode → product auto-loads
- Click OK to add to order/invoice
Warehouse Operations:
- Stock movements: scan to identify products quickly
- Set minimum stock: scan to select product
- Inventory check: scan products while counting
Receiving Supplier Orders:
- Open supplier order
- Scan products as they arrive
- Verify quantities match
Best Practices
- Keep scanner within arm’s reach during data entry
- Configure scanner for “Enter key suffix” (sends Enter after scan)
- Use consistent barcode format across all products
- Print barcode on product labels or shelf tags
- Keep barcode database backup
Current Limitations (No Custom Code)
- Cannot print barcode labels from software
- No barcode generation for new products
- Must manually enter barcode numbers in Code field
- Use external label printer software if needed
Quick Tips
- Test scanner speed: some can scan 100+ items/minute
- Position scanner to read barcodes at 10-30cm distance
- Clean scanner window weekly for reliable reads
- Most scanners beep on successful scan